If you have vehicles on the road for any part of your business, then it might be time to implement fleet toll management to streamline your transportation systems. As the road infrastructure continues to expand, there is a growing need to systematize fleet management, especially for businesses that are covering a lot of miles each month.
Fleet toll management uses transponders and toll tags with a centralized system, making it easier than ever to keep up with payments, track data, save money, and improve your routes. Setting up the system is an undeniable benefit for your business because it can reduce management time and help to decrease overhead costs.
In this article, we are taking a look at the five ways that fleet toll management will improve business efficiency and optimize your overall systems:
1. Managing Overhead Costs
How much excess money are you spending on manual toll payments? Even though each payment seems straightforward, the reality is that there are often many hidden costs associated with manual toll payments. Every time your driver goes through the toll booth, administrative overhead is required for the reimbursements or invoice management.
Additionally, manual toll booth payments can increase the likelihood of late fees and penalties, which can really increase the costs over time. If an invoice is sent and it gets lost in the shuffle of paperwork, then the toll fee increases significantly because of the fees and penalties that are added to follow-up invoices. Automated systems prevent missed tolls, which helps you to save money.
Another way that you can enjoy cost savings is by tapping into the volume discounts available through a fleet toll management company. Often, the toll agencies will provide discounts for high-volume users. When you are centralizing your toll management through a provider, the management company can negotiate cheaper rates on your behalf.
2. Route Optimization and Operational Efficiency
There are many ways that fleet toll management can have a positive impact on overall operational efficiency. For example, you can use detailed reporting to track toll expenses, implement better fuel management, track vehicles in real-time, and improve routes. The more information you have, the better equipped you are to identify cost-saving opportunities and improve your systems to speed up transit time while reducing costs.
One of the benefits of electronic tolling is that vehicles are able to move through the toll plazas more quickly. Instead of having to stop at the booth to pay the fee, they can drive through the automated lane and the transponder in the vehicle records the passage and payment. This one step can save valuable time to keep your drivers on the road (instead of sitting in line at every toll booth).
Operations are also improved because you are reducing the administrative burden in the office. With a centralized toll management system, there is no longer a need for manual reconciliation of toll transactions. Additionally, your office staff doesn’t need to be burdened with record-keeping and invoice management since everything is centralized in the automated system.
3. Improve Driver Safety and Compliance
You want to make sure that everyone is safe on the road, and fleet toll management can help with this initiative. Drivers can stay on the best routes while also reducing the risk of collision because their routes are optimized through the data analytics and strategy being used.
Automated systems help your team avoid legal issues since the license plate recognition monitors every vehicle, ensuring that you are staying up to date with complicated tolling regulations. These systems confirm that only authorized vehicles are using the toll accounts, so you don’t have to worry about misuse of the tolling funds. In fact, fraud prevention systems are in place to prevent the risk of unauthorized toll tag usage.
Finally, hiring a trusted fleet toll management service means that you are receiving a high level of data security. With your information in the centralized system, you can rest assured knowing that driver information and sensitive company details are being protected at all times.
4. Scalability for Future Business Growth
The hope is that your business will continue growing in the coming months and years. In order to accommodate growth in the future, make sure that you have a system in place that can change with your company. Toll management solutions are simple to accommodate expanding fleets, and can always be adjusted as your needs shift.
Another benefit is that fleet toll management can be integrated with your existing systems to seamlessly integrate with other tools you are using to manage your operations.
5. Environmental Responsibility
Do you want to implement initiatives to maintain sustainability within your business? Fleet toll management has a positive impact on the environment because you are optimizing routes and reducing vehicle idle times at toll booths – which helps to reduce emissions.
Additionally, these route optimization strategies help to reduce road congestion, especially since some toll management systems incentivize drivers who are moving through the toll booths during off-peak hours.
FAQ
What is fleet toll management?
These electronic systems use digital transponders and toll tags to provide automated solutions when your vehicles are moving through toll booths.
Will my business save money with fleet toll management?
Yes, there are many ways that your business can save money: volume discounts, reduced administrative costs, route optimizations, and avoiding fines and penalties.
Is my information secure in a fleet toll management system?
Yes, when you choose a reputable fleet toll management company, you can expect your data and information to be secure.
Talk to the Fleet Toll Management Experts
There’s no question that you can have a positive ROI (return on investment) by using the right fleet toll management system. When you are ready for more information, we invite you to reach out to our team at Innovative Toll Solutions. Contact us today to discuss the many ways your business will benefit from these services.